Superadmin Calendar

Review User creation, vehicle creation, and upcoming primary vehicle expiry records through a date-based calendar, then open individual records for detailed information.

Last updated August 18, 2026

Superadmin Calendar

The Superadmin Calendar provides a date-based view of important platform records.

It helps the Superadmin understand when:

User accounts were created
Vehicle records were created
Active vehicles are scheduled to reach their primary expiry date

Select any date to review the related records in the right-side details panel. Individual User or vehicle entries can then be opened to view more information.

The Calendar is a read-only activity and expiry view. It does not create appointments, reminders, tasks, or schedules.

Understanding the Calendar Layout

The Calendar page contains four main areas:

Calendar period and navigation
Event-type filters
Monthly calendar grid
Selected-day details panel

The page initially opens on the current month and selects the current date.

The current calendar period appears above the calendar grid.

Use the navigation controls beside it to move through the calendar.

Select the left arrow to move to the previous month.

Today

Select Today to:

Return to the current month
Select the current date
Load the current day’s records

Select the right arrow to move to the next month.

Moving between months loads the event counts for the newly displayed month.

Event Filters

The filters above the calendar determine which record types appear.

The available filters are:

Users
Vehicle
Expiry

All three filters are enabled when the page first opens.

Select a filter to disable or enable that record type.

Disabling a filter removes its:

Count from calendar dates
Records from the selected-day panel
Contribution to the Total Events count

The filters can be used independently.

When all filters are disabled, Open VTS asks the user to enable at least one event type before displaying calendar records.

Users

The Users filter displays User accounts created on each date.

This category covers accounts created with the User login type. It does not represent Administrator creation.

A date containing newly created Users displays a count such as:

Users 1

Vehicle

The Vehicle filter displays active vehicle records created on each date.

A date containing newly added vehicles displays a count such as:

Vehicle 5

The Calendar currently includes vehicles that remain active in Open VTS. An inactive vehicle may not appear in the creation count even when it was originally created on that date.

Expiry

The Expiry filter displays active vehicles whose primary expiry date falls on that date.

The Calendar uses the vehicle’s primary expiry for the expiry event.

The secondary expiry can be viewed inside the vehicle details, but it is not used to place the vehicle on the Calendar.

A date containing expiring vehicles displays a count such as:

Expiry 3

Calendar Grid

The main calendar is arranged from Sunday through Saturday.

Each date cell can contain:

Day number
Today label
Users count
Vehicle count
Expiry count

Only counts for enabled filters are displayed.

Dates belonging to the previous or next month can appear in a muted style around the current month. These dates are not selectable from the current month grid.

Today Indicator

The current date displays a Today badge.

The Today badge identifies the actual current day even when another date is selected.

The selected date and the current date are separate states:

Today indicates the current calendar date.
The selected date determines which records appear in the right-side panel.

Select a Date

Select a date inside the current month to review its records.

The selected date receives a highlighted state, and its information appears in the right-side panel.

The panel header displays:

Selected day
Complete selected date

Selecting another date automatically:

Loads that day’s records
Clears the previous search query
Updates the Total Events count

Selected-Day Details

The right-side panel groups records according to their event type.

Available groups are:

Users Created
Vehicles Created
Vehicle Expiry

Only groups that contain matching records and have their filters enabled are displayed.

Users Created

The Users Created section lists User accounts created on the selected date.

Each entry shows:

User name
Email address
Creation time

Select a User entry to open the User Details window.

User Details

The User Details window provides more information about the selected User.

It can display:

Name
Email
Phone
Username
Status
Created At
Added By

Status

Status indicates whether the User account is currently:

Active
Inactive

Added By

When available, Added By identifies the parent account that created or manages the User.

Vehicles Created

The Vehicles Created section lists active vehicle records created on the selected date.

Each entry shows:

Vehicle name
Plate number, when available
Vehicle ID when a plate number is unavailable
Creation time

Select a vehicle entry to open the Vehicle Details window.

Vehicle Expiry

The Vehicle Expiry section lists active vehicles whose primary expiry occurs on the selected date.

Each entry shows:

Vehicle name
Plate number, when available
Vehicle ID when a plate number is unavailable

Expiry is date-based, so the entry does not require a creation-time value.

Select an expiry entry to open Vehicle Details (Expiring).

Vehicle Details

The same detailed vehicle record is available from both:

Vehicles Created
Vehicle Expiry

The window can display:

Vehicle Name
Plate Number
VIN
IMEI
SIM Number
Status
Primary Expiry
Secondary Expiry
Vehicle Type
Primary User
Added By
Plan
Created At
Last Update

Primary Expiry

Shows the expiry date used for the vehicle’s Calendar expiry event.

Secondary Expiry

Shows the additional expiry date stored for the vehicle, when available.

The secondary expiry is included for reference but is not currently used to create a Calendar event.

Plan

When a plan is assigned, the Calendar detail window can show:

Plan name
Duration in days
Price
Currency

Last Update

Shows the latest stored update time available in the vehicle record.

A missing value is displayed as Not available.

Search the Selected Day

When the selected date contains records, a search field appears in the right-side panel.

Use Search users/vehicles to filter the selected day’s entries.

The search applies only to records on the selected date.

User Search

User entries can be matched using:

Name
Email
User ID

Vehicle Search

Vehicle creation and expiry entries can be matched using:

Vehicle name
Plate number
Vehicle ID

The search does not search the entire platform or other calendar dates.

Clear the search field to restore all records for the selected day.

Total Events

The bottom of the right-side panel shows the number of records currently displayed.

Without a search query, it displays:

Total Events

When a search is active, it displays:

Matching Items

The result can appear in a format such as:

2 / 6

This means two records match the search out of six total records available for the selected date and active filters.

Record Ordering

User and vehicle creation records are returned in creation-time order.

Vehicle expiry records are ordered by primary expiry date.

The right-side panel groups the records by type rather than combining all categories into one mixed list.

Empty States

The Calendar provides different messages depending on the current state.

No Events

Appears when the selected day contains no records for the enabled filters.

Enable Filters

Appears when all event filters are disabled.

No Matches

Appears when the selected day has records, but none match the search query.

Not Available

Appears when an optional field is missing from a User or vehicle record.

Loading and Error States

While monthly counts or selected-day records are loading, Open VTS displays temporary loading placeholders.

If Calendar data cannot be loaded, an error state appears with a Retry action.

Select Retry to request the Calendar data again.

A separate retry option is also available when an individual User or vehicle detail request fails.

What the Calendar Includes

The current Superadmin Calendar includes:

User accounts created
Active vehicles created
Active vehicle primary expiry dates
Selected-day search
User details
Vehicle details
Monthly navigation
Event filters

What the Calendar Does Not Include

The Calendar does not currently display:

Administrator creation
Payments
Support tickets
Device alerts
Map events
Vehicle secondary expiry as a separate event
Maintenance appointments
Driver schedules
Tasks or reminders
Custom manually created events

Alerts and vehicle tracking events are available from the Superadmin Map, not from this Calendar.

Practical Uses

The Superadmin can use the Calendar to:

Review platform growth by date
Confirm when User accounts were created
Confirm when vehicles were added
Identify upcoming vehicle expiry dates
Review the account responsible for a User
Review the Administrator or User who added a vehicle
Check vehicle plan and expiry information
Investigate records from a specific business day

Example Workflow

To review activity from a specific date:

Open Calendar.
Move to the required month.
Enable the relevant filters.
Select the required date.
Review the grouped records in the right-side panel.
Search for a specific User or vehicle when needed.
Select a record to open its complete details.
Close the detail window to return to the selected day.

Important Differences

Calendar vs Activity Logs

Calendar organizes selected record types by date.
Activity Logs show actions performed within the platform.

Calendar Expiry vs Vehicle Status

Expiry indicates the vehicle’s configured primary expiry date.
Vehicle Status indicates whether the vehicle record is active or inactive.
Map Status indicates operational tracking states such as Running or Stopped.

Vehicle Created vs Vehicle Expiry

Vehicle Created uses the vehicle record’s creation date.
Vehicle Expiry uses its primary expiry date.

Today vs Selected Date

Today identifies the current date.
Selected Date controls the right-side details panel.

Security and Privacy

The Calendar can expose account, vehicle, and device information.

Before publishing screenshots or recordings, hide or replace:

User names
Email addresses
Phone numbers
Usernames
Vehicle names
Plate numbers
VINs
IMEIs
SIM numbers
Company relationships
Plan and pricing information

Use demonstration records in public documentation whenever possible.

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