Admin Payments

Admin Payments#

The Payments section helps administrators manage vehicle subscription renewals and keep a record of related payments.

From this page, you can:

• Review payment and revenue statistics.
• Filter payment records by user, status, or date.
• Renew subscriptions for one or multiple vehicles.
• Record the payment mode and reference.
• Review individual payment details.
• Search, export, and organize payment records.

Payments Dashboard#

At the top of the page, Open VTS provides a quick financial overview for the selected filters and date range.

Summary Cards#

The dashboard displays:

• Revenue — total recorded payment amount.
• Successful — number of successful payments.
• Pending — payments currently pending.
• Failed — unsuccessful payments.
• Success Rate — percentage of successful transactions.
• Total TXNS — total number of recorded transactions.

These values update according to the selected filters.

Filter Payment Data#

Use the filters at the top of the page to focus on specific payment records.

User#

Select a particular user or choose All Users.

Status#

Payment records can be filtered by:

• All
• Successful
• Pending
• Failed

Date Range#

Available date options include:

• This Month
• Last 30 Days
• This Year
• Custom

The selected date range also affects the dashboard statistics and charts.

Payment Analytics#

The Payments page includes visual summaries to make payment activity easier to understand.

Revenue Trend#

Displays revenue over time for the selected period.

Payment Modes#

Shows the distribution of recorded payments by payment method.

Transaction Status Distribution#

Provides a quick comparison of successful, pending, and failed payment records.

Renew a Vehicle Subscription#

Select Renew Vehicle to renew subscriptions and record the associated payment.

Step 1 — Select a User#

Search for and select the user whose vehicles need renewal.

After selecting a user, Open VTS displays the vehicles available for that account.

Step 2 — Select Vehicles#

Select one or more vehicles to renew.

Each vehicle displays relevant subscription information such as:

• Vehicle name
• Vehicle identifier
• Current plan
• Renewal amount
• Subscription duration
• Expiry information

You can select vehicles individually or use Select All when required.

Step 3 — Review the Renewal Summary#

The summary panel shows the selected vehicles and their individual renewal amounts.

Open VTS automatically calculates the total based on the selected vehicles.

For example:

Vehicle 1 — INR 120.00 Vehicle 2 — INR 120.00 Vehicle 3 — INR 120.00

Auto-calculated Total — INR 360.00

Review the Final Amount before continuing.

Step 4 — Record Payment Information#

Select the payment mode used for the renewal.

The available payment methods depend on the options configured in Open VTS.

You can also enter an optional Reference, such as:

• Invoice number
• Receipt ID
• Payment reference
• Internal note

Step 5 — Renew and Record Payment#

After reviewing the information, select:

Renew & Record Payment

Open VTS renews the selected vehicle subscriptions and records the payment against the corresponding account.

The amount displayed on the button reflects the final payment amount being recorded.

Payment Records#

The lower section of the Payments page contains the payment history.

Each record can include:

• Date
• User
• Vehicle
• Amount
• Status
• Mode
• Reference
• Recorded By

This allows administrators to review when a payment was recorded, which vehicle it relates to, and who recorded it.

View Payment Details#

Select a payment record to open the Transaction Details panel.

The panel can show:

• Amount
• Payment status
• Transaction ID
• Date & Time
• Type
• Payment Mode
• Reference
• Provider
• From
• To
• Recorded By
• Metadata

The metadata section provides additional system information associated with the payment record.

Search and Manage the Payment List#

The payment table includes standard management controls.

Search#

Use the search field to quickly locate relevant records.

Filter#

Apply additional table filters when required.

Records#

Choose how many records appear on each page.

Refresh#

Reload the latest payment information.

Export#

Export payment data for reporting or external record keeping.

Columns#

Control which columns are visible in the table.

Full Screen#

Expand the table when reviewing larger numbers of payment records.

Pagination controls are available at the bottom of the table.

Simple Payment Workflow#

The normal renewal flow is:

Payments → Renew Vehicle → Select User → Select Vehicles → Review Amount → Select Payment Mode → Add Reference if required → Renew & Record Payment

Once completed, the renewed subscriptions and their payment records become available in the Payments history.

Key Takeaway#

The Payments section combines subscription renewal and payment recording into a single workflow. Administrators can renew multiple vehicles at once, keep payment records organized, and monitor revenue and payment status without leaving the page.