Industry Solution
Rental fleet tracking. Know where your vehicles are.
Keep visibility across rental vehicles, lease fleets and branch transfers. Review journeys, monitor operating areas and connect fleet activity with your rental systems on your own infrastructure.
Who this is for
Vehicle rental businesses, commercial leasing providers and branch operations teams managing vehicles away from the depot.
Challenges
Fleet visibility beyond the rental desk
Vehicles spend long periods away from base
Rental and leased vehicles can operate far from the branch for days or months. Teams need a current location record when following up on a return, transfer or customer inquiry.
Branch movements are hard to reconcile
Transfers, customer returns and workshop visits create overlapping vehicle movements. Separate spreadsheets and phone calls make it difficult to establish where a vehicle was last seen.
Usage questions depend on incomplete records
Distance and journey questions can arise during account reviews or contract discussions. Without consistent telemetry, teams have little context beyond a manual handover reading.
Unexpected movement needs prompt review
A vehicle leaving a yard or reporting outside an agreed operating area can require follow-up. Manual location checks do not provide a practical way to monitor an entire fleet.
Use Cases
Follow vehicles through each rental cycle
Locate vehicles across the rental network
Use the fleet map to check the latest reported position of a rental or leased vehicle. Review its last update before coordinating with a customer, branch or recovery team.
Monitor branch and workshop visits
Set geofences around rental branches, storage yards and maintenance locations. Review location events alongside your handover and service records.
Review recorded usage
Use trip history and distance reports to understand vehicle activity during a selected period. Reconcile those records with contract dates and the vehicle's own readings where required.
Connect telemetry with rental administration
Bring vehicle location and activity data into a rental or leasing system through the API. Keep contracts, reservations, pricing and billing in your existing business application.
Capabilities
Tracking tools for rental and leasing teams
Rental Fleet Location Map
Find vehicles across branches and operating areas with position, status and last-reported time in a shared view.
Branch & Operating Area Geofences
Configure entry and exit alerts for depots, workshops and selected operating areas to support exception handling.
Journey History
Review recorded vehicle routes and stops when investigating transfers, returns and usage questions.
Distance & Activity Reporting
Use reported trip and distance data as operational context, with odometer telemetry available only where supported by the device and vehicle integration.
Configured Vehicle Alerts
Receive supported movement, speed or device event alerts according to the tracker capabilities and your deployment settings.
Self-Hosted Integration
Control telemetry storage and access on your infrastructure while connecting location data with rental and leasing software through the API.
Fleet Context
Rental and lease vehicles in one view
Passenger rental cars
Cars rented through local branches, airport desks and corporate rental programs.
Rental vans and light trucks
Commercial vehicles used for temporary transport, deliveries and business operations.
Long-term leased fleets
Vehicles assigned to business customers over extended lease periods.
Replacement and courtesy vehicles
Vehicles supplied during maintenance, repairs or temporary fleet shortages.
Outcomes
Better context for every vehicle decision
Less time spent locating vehicles
Give branch and fleet teams a shared position record when planning transfers or following up on returns.
Clearer vehicle movement records
Review recorded branch visits and journeys alongside your existing rental administration records.
Better context for usage discussions
Use trip and distance history to investigate questions with a consistent record of reported activity.
Control over fleet information
Choose how telemetry is stored, accessed and integrated within your own operating environment.
Compliance & Safety
- Tell customers and drivers how tracking is used, and configure access and retention according to your policies and applicable requirements.
- GPS-derived distance and device-reported odometer readings can differ; validate the data source before using it for contractual or billing decisions.
- Location alerts support investigation and do not guarantee theft prevention or vehicle recovery.
FAQ
Questions from rental and leasing operators
Open VTS supplies fleet tracking and telemetry. Keep reservations, rental agreements, payments and billing in your rental application, and use the API when you want to connect vehicle data with those workflows.
Yes. Vehicles using compatible trackers can report into the same deployment, with geofences identifying branch locations. Infrastructure and reporting configuration should reflect the size and activity of your fleet.
Configure a geofence and supported entry or exit alerts around the area you want to monitor. An event depends on received position updates and the geofence configuration; it is a prompt for review.
Trip reports can provide useful usage context. Confirm whether the data comes from GPS calculations or a supported vehicle odometer feed, and validate it against your contract and billing requirements before using it for charges.
Check each device model and protocol against the supported device catalogue. Installation, reporting fields and event support vary by hardware, so a representative vehicle trial is useful before a fleet rollout.
Keep Your Rental and Lease Fleet in View
Talk through branch visibility, existing devices and the vehicle data your rental operation needs.